The contract terms dictate how end-user data is integrated into the LLM. Colorado State University (CSU) has strict agreements prohibiting the use of user data for training AI models. Violations include using Microsoft Copilot to export citations or design materials with AI tools like Adobe Acrobat Pro. These prohibitions hinder CSU’s ability to utilize services like SciFinder effectively, as any mobile AI access could inadvertently breach terms. The vendor’s legal team engaged in discussions but maintained inflexible prohibitions, complicating usage without consideration of user intent. Proposed revisions to allow basic use of tools like Microsoft Office were rejected. Consequently, CSU cannot endorse a contract that leads to immediate violations, compelling the university to discontinue AI-dependent products, jeopardizing research operations. This situation highlights crucial misunderstandings about AI’s functionality and its implications for academic institutions navigating contractual obligations in a digital landscape.
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