Employers are grappling with the challenges posed by AI notetakers that can inadvertently capture sensitive discussions in virtual meetings. When employees leave a call, these tools often continue recording, potentially documenting damaging remarks and automatically distributing transcripts to the entire team. According to attorney Joe Lazzarotti, this highlights the need for companies to control AI usage and educate employees about its implications. Although AI notetakers can promote inclusivity—sometimes increasing participation among women—risks surrounding privacy and legal compliance remain. Organizations should conduct AI audits to ensure proper governance and risk management, determine which meetings are recorded, and limit distribution of transcripts. Implementing clear rules for acknowledgment and consent, using meeting summaries instead of verbatim accounts, and providing “kill switches” for hosts can mitigate risks. Ultimately, employee education is vital, as recorded meetings should be viewed as formal documents rather than informal conversations. Companies must strategize carefully before deploying these tools for optimal results.
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